Invoice Accounts Receivable

Use the Invoice Accounts Receivable screen to keep track of information that pertains to an Accounts Receivable Client that owes money to your Church.

To access the Invoice Accounts Receivable screen:

  • From The Initial Portal of Church Windows choose Accounting.
  • Choose Transactions in the Button Bar at the top of the screen
  • Click the Accounts Receivable button.
  • Then, click Invoice Accounts Receivable.



If you have set up Recurring Transactions to reuse in your transaction screens, click the button to open the screen and apply the transaction to your batch.

 

While entering transactions, you can click the Show Running Balances button to do so for the items added to the batch.

  • Date Occurred
    If necessary, change to the desired date.
  • Due Date
    Enter the applicable date for the invoice.
  • Select AR / Client
    Select who will be receiving the invoice from the dropdown box.
  • Transaction Comments
    Type any note(s) you wish to store with the whole transaction. These comments will show up on your Church Windows Accounting reports as Transaction Comments.
  • <<<< Click here to enter the detail lines. See column headings for information to enter. >>>>
    Click the line (circled in green below) to begin entering the detailed information.
  • Choose the desired Income / Expense Accounts, the Amount, and the Line Item Comments / Description. (The comments entered on each detail line will show up on your Church Windows Accounting reports as Line Item Comments.)

    Note:
    Comments entered on this screen will not appear on the check stubs, only on reports.

  • DR Memo
    If the line item represents a refund, adjustment or debit memo being sent to the recipient of the invoice, click to place a checkmark checkmark in the box. With the DR Memo box checked, the Total for the transaction will be reduced by the Amount in the line item.
  • When finished with the detail line, click the expand button Add button to add the line item.
  • If the transaction you are entering contains additional components that are part of a whole transaction, click the next line and enter the line item.
  • Click the Delete button to remove the line or to undo an action.
  • When finished with all detail lines, click the DONE — Add To Batch (CTRL +) button.

 

Repeat these steps for every transaction until all your batch items have accumulated in the Unposted Accounts Receivable Invoice Batch list.

 

You can make changes to, or remove any batch item. After you first click on the desired item, click either Edit to make changes or Remove to discard it.

Click the button to Save the batch for use at a later time, and/or Print to print a listing of the items. Click the Post button to finalize the posting of your batch items. The automatically generated transaction number and the total dollar amount for the batch will display in a message asking you one last time if you wish to print the batch. Answer by clicking Yes or No.

Use the transaction number(s) in the message to look up the posted transaction(s) on the Browse Transactions screen. Each transaction item in the batch will appear as a ARIN transaction.