Browse Transactions

Every transactions transferred or entered into the Accounting module can be found in the Browse Transactions screen. Use Browse to locate, reverse, correct or print any set of transactions.

Access Browse Transactions

To access from the Button Bar, go to Transactions > Browse

Navigate the Browse Screen

In the Browse screen use Change Year, Filter & Sort to locate the transactions.

  1. Click the Change Year, Filter & Sort button to locate any transaction(s) you seek.
  2. Fill in the fields as many Transaction Browser Options screen fields needed to narrow down the list of transactions to what you seek, and click OK.
  3. Look for your transaction(s) in the list. Repeat this as many times as necessary until you find your transaction(s).
  4. If you choose to make changes to your transaction information, click to select it.
    • Then, click the Correct button to enter a correction transaction, or the Reverse button to enter a reversal transaction.
    • For either option you choose, a screen will appear with additional options.
  5. Reversals will appear on the Browse Transaction list only when you place a checkmark in the Include Reversed Transactions box.
  6. You can change the layout and the columns that sort the transactions list, by either clicking the Change Year, Filter & Sort button and using the Group & Sort tab, or clicking items and dragging them to places on the screen, as explained below.
  7. At any time, click the Clear Filter button to restore the transactions list to the original sort order — by the Date Occurred in Ascending order.
  8. Just as well, click the Restore Default Layout button to return any column and grouping changes to their original state or Restore Saved Layout to view by a specific set of previously selected filters.

View Transactions

Click the View button at the far left of each row to view the full details of that transaction.

Sorting the List of Transactions

The screen will open to a list of current Accounting Year transactions that is sorted by the Date Occurred in Ascending order. The Browse Transactions screen indicates this sort order with an up arrow in the column.

To reverse the order of the transactions, click any column with an up arrow once. The same column will then show a down arrow to indicate that the transactions are now sorted by the selected column in Descending order.

Click Clear Filter & Sort or Restore Default Layout to reset the Browse screen. Layouts for this screen can be set and saved as default in Transaction Browser Options.

Sorting by Multiple Columns

Click any column to change the sort order. Now hold the SHIFT key and click another column. The sort order of the transactions list is now determined by two columns, first by the first column you clicked, and second, by the second column you clicked. You can hold the SHIFT key and click a third column, to then sort the list of transactions by a third column. Click any of the already selected columns once again to change the direction of the sort.

Grouping by Multiple Columns

Drag the desired column to the bar above the column headers, as indicated on the screen. The first column you drag will then put the transactions in collapsed groups, according to that column name. Click the plus button to expand the group and reveal the transactions.

Once the transactions are revealed, you can reveal other groups, or collapse a group by clicking the button. To group together by additional columns, drag up to three columns into the hierarchy. After you have dragged the columns to the bar, click any desired column header to sort by that column. Alternatively, you can select one of your Custom Account Groups.

Correct a Transaction

  1. Location the transaction in Browse.

  2. Click .

  3. For transactions that have not yet been reconciled, correct necessary information and click Save Correction.

Donation Transactions may need corrections to the linked accounts for that transfer. To reverse and re-post a Donations transfer, choose and re-post the Donations transaction.

Reverse a Transaction

There are no deletions in a solid audit trail. Reversals, however, provide a clear audit history in removing a transaction. Reversals are permanent.

  1. Locate the transaction in Browse.

  2. Click .

  3. We recommend reversing on date occurred, but a different date can be selected from the Advanced Options tab.

  4. Add comments about the nature of the reversal.

  5. Click .

Changing Payments or Collections

When correcting an Invoice Accounts Receivable transaction (ARIN) or an entered Enter Bills transaction (BILL) that has already been paid, you will be given an option to mark it as unpaid, change the payment or the collection information on the transaction you are correcting. If the a bill has not been paid you will the option to mark it as paid and then match it with its payment transaction.

  1. Location the transaction in Browse.

  2. Click .

  3. Bills have Change Payment and Mark as Unpaid options.

  4. Verify all your desired changes have been applied to the transaction and click Save Correction to apply the transaction correction.